Privacy Policy

Last updated: 9/18/2025

At AI Meeting Summarizer, we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI-powered meeting summarization service.

1. Information We Collect

1.1 Personal Information

Email address (when you contact us for support)
Payment information (processed securely through PayHere)
Usage patterns and preferences

1.2 Meeting Data

Meeting transcripts that you upload or input
Meeting summaries generated by our AI
Meeting metadata (duration, participants, etc.)

1.3 Technical Information

IP address and browser information
Device information and operating system
Usage analytics and performance data
Cookies and similar tracking technologies

2. How We Use Your Information

To provide and improve our AI meeting summarization service
To process payments and manage your subscription
To communicate with you about your account and our services
To provide customer support and respond to inquiries
To analyze usage patterns and improve our AI models
To ensure the security and integrity of our platform
To comply with legal obligations and protect our rights

3. AI Processing and Data Security

AI Processing: Your meeting transcripts are processed by our AI systems to generate summaries. This processing is done securely and is essential for providing our service.

Data Retention: Meeting transcripts and summaries are stored securely and are only retained for as long as necessary to provide our service or as required by law.

Security Measures: We implement industry-standard security measures including encryption, secure servers, and access controls to protect your data.

4. Information Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

With payment processors (PayHere) to process transactions
With AI service providers that help us deliver our core functionality
When required by law or to protect our legal rights
In connection with a business transfer or merger
With your explicit consent

5. Cookies and Tracking Technologies

We use cookies and similar technologies to:

Remember your preferences and settings
Analyze how you use our service
Improve our website functionality
Provide personalized experiences

You can control cookies through your browser settings, but disabling cookies may affect the functionality of our service.

6. Your Rights and Choices

You have the following rights regarding your personal information:

Access: Request access to your personal information
Correction: Request correction of inaccurate information
Deletion: Request deletion of your personal information
Portability: Request a copy of your data in a portable format
Opt-out: Opt out of marketing communications

To exercise these rights, please contact us at the information provided below.

7. Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet or electronic storage is 100% secure.

8. Children's Privacy

Our service is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If you believe we have collected information from a child under 13, please contact us immediately.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date. Your continued use of our service after any modifications constitutes acceptance of the updated Privacy Policy.

10. Contact Information

If you have any questions about this Privacy Policy or our privacy practices, please contact us:

Email: privacy@aimeetingsummarizer.com
Company: Fintech Digital
Address: Sri Lanka